TERMS AND CONDITIONS

Overview

This website is operated by the the ADUR ART COLLECTIVE, (ADUR ARTS). Throughout the site, the terms “we”, “us” and “our” refer to the ADUR ART COLLECTIVE. The ADUR ART COLLECTIVE offers this website, including all information, tools and services available from this site to you, the user, conditioned upon your acceptance of all terms, conditions, policies and notices stated here.

Structure

THE ADUR ART COLLECTIVE (ADUR ARTS) is an unincorporated association, a membership organisation, governed by our constitution, which sets out how the association is managed and run, our constitution is set out below.

Name of our Organisation

The ADUR ART COLLECTIVE is a not-for-profit artist led community group established to organise, promote, and develop visual arts in Shoreham-by-Sea and surrounding area of Adur in Sussex, England, United Kingdom. We work together to present the Adur Art Trail in June each year. When we say “ADUR ART COLLECTIVE” or “ADUR ARTS” (or “we”, “us” or “our”) we mean The Adur Art Collective unicorporated association which is usually known as Adur Art Collective.

Objectives

To organise, promote, and develop visual arts in Shoreham-by-sea and surrounding area of Adur in Sussex, England, United Kingdom, and to work together to present the Adur Art Trail event in June each year.

To meet its objectives, Adur Art Collective intends to, but is not limited to, provide the following services. (Adur Art Collective reserves the right to change these services from year to year). By registering as an Adur Art Collective member you will benefit from the following:

Will feature artist members on the artists page on our website – New members are offered a dedicated area on the Artists Page on our website, with a featured image of your artwork, your artist statement, and links to your email, phone number, social media, website and eccomerce sites.
Will feature on our social media sites – Get featured and stay up to date with events, our social media team regularly share news and events about our artists on our social media sites.
Be invited to take part in the annual Adur Art Trail – All members of Adur Art Collective, have the opportunity to take part in the annual Adur Art Trail.
Be offered discounts – Members can benefit from discounts with local participating businesses and stores. Please note: these discounts may vary, are subject to terms and may change and may be withdrawn at any time.
Can connect with local artists – Joining the Adur Art Collective is a great way to meet other artists and connect. Members have the opportunity to attend social events, many of our artists collaborate and work together on projects.
Will receive news, events and opportunities updates – The Adur Art Collective communications team regularly share updates about up and coming opportunities within the Shoreham-by-Sea and beyond local artist community.
Be invited to attend the Adur Art Collective AGM (Annual General Meeting), usually held in November, which is an opportunity to thank the committee for their work, to report on what has been achieved over the past year, to share annual Treasurer reports, to elect new committee members, and to change aspects of the constitution if required. Members are given notice of the AGM by email, which will include the date and time and expected length of the AGM meeting. AGM meetings are held at an accessible venue, members may be asked to sign-in to comply with the health and safety regulations of the venue.
May request to join or support the committee in various roles (both in-person and remotely). We have roles in publicity, events, trail coordinating, communications, design and many supporting roles.

Committee

We have an elected committee that acts as a governing body and has general control and managment of the adminstration of the Adur Art Collective, it oversees membership and organises the annual Adur Art Trail. The committee is made up of members who dedicate their time and work together to bring their valuable experience to the team.

The committee aims to:

Work within the collectives’ stated objectives.
Work within the law.
Work in accordance to the constitution and legal status.

The committee manages various tasks and meets once a month with a break over the summer:

Records meetings minutes.
Produces financial reports.
Manages memberships.
Decides how budgets will be allocated.
Hires venues for AGMs and for the Art Trail.
Produces the Art Trail brochure.
Supplies and stores the promotional materials for the Art Trail, e.g. banners, flags, bunting.
Write agendas, and circulate the agendas to the relevant people.
Manages the website.

Committee members:

Attend committee meetings.
Make aplogies in advance by email to the committee in the event they cannot attend, make available to the committee any relevant information required by the committee to make decisions.
Read agendas and meeting notes, in advance of meetings.
Have thought about the agenda, and made notes of any points they’d like to raise.
Have researched or accessed the information they need to make an informed decision, and may ask other committee members to clarify.
Understand they are there to govern the collective (organisation), on behalf of the members and are not led by personal issues.
Listen to each other and speak, and encourage others to do the same.
Responds to committee emails and information requests, in a timely manner.
Support each other.

Join the committee:

Any collective member artist may request to join the committee.
Please send an email to info@adurartcollective.co.uk outlining what you feel you can bring to the committee.
Include any relevant experience, key skills, specialist knowledge or subject.
If you have a disability, please tell us if we need to make any reasonable adjustments.

Membership

The Adur Art Collective was formed in July 2010, by a group of artists who were keen to continue the Adur Art Trail. The Adur Art Collective is a thriving community and welcomes new members. All Adur Art Collective members and new member artists are required to agree to the Adur Art Collective Terms and Conditions when registering for membership.

Membership is open to

Artists within the Adur District area – Membership is open to artists living and working within the Adur District Shoreham-by-Sea, Shoreham Beach, South Lancing, North Lancing, Coombes, Sompting, Southwick, Kingston-by-Sea and Fishersgate.
Our ethos is inclusive rather than selective. We offer the service to all within the Adur District who can demonstrate an ongoing arts practise encouraging participation from both artists and makers of all ages, at all stages of their careers, and from all parts of the community including students and marginalised artists. The Adur Art Collective is committed to treating all people equally and with respect irrespective of their age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
Artists outside the Adur District area – Membership is open to all artist from surrounding areas (outside of the Adur District area) by invitation of an existing member and agreed by the Adur Art Collective committee.

Registration

Registration opens twice a year and is open for a month. New members can join from the 1st February and the 1st July. New members are required to fill in a simple application form, which is emailed to the memberships team, the Adur Art Collective committee vote on new members and if they meet the membership terms are invited to join.

Membership Fees

Membership shall be subject to payment of an annual membership fee, reviewed and renewed each year.
New Memberships shall be subject to payment of an annual or half annual membership fee, with a one-off set-up payment fee.

Payment of Fees

Payment of fees can be made online on our website or by bank transfer. Our memberships team will provide you will the relevant information to make payment of fees. Please refer to our Privacy Policy for more information about how we process payments.

Membership Refunds

Full refunds are available for 14 days after the purchase of a membership up to the end of the Adur Art Collective membership registration period/s only. It is agreed that full refunds for membership from the Adur Art Collective cannot be made once the member artist listing has been published to our website, in these instances partial refunds only will be offered, where possible, from artist listing stage and beyond, but cannot be guaranteed.

Ceasing to be a Member

The Adur Art Collective will consider an artist membership terminated when:

They have not paid the annual membership renewal fees by of March 31st in any given year.
They repeatedly break the terms of membership as set out in this agreement.
Adur Art Collective reserves the right to withdraw and terminate any artist membership that does not, after due consultation and consideration, comply with our Terms and Conditions of membership. Artist displaying language considered to be homophobic, racist, sexist, ageist, abusive to people with learning or other disabilities or otherwise exploitative of others, will not be accepted and the right to remain a member with Adur Art Collective may be withdrawn.

Member Artist Listings on our Website

All artist members receive a listing on the Adur Art Collective website. Website artist listings must include: artist name, a featured image, an artist statement, art medium/s used. Optional listings entries are contact details, email, telephone, artist website/eccomerce site and social media links.
All artist members will provide information and images made and owned solely by them, anything they provide us, will not infringe copyright law, or the copyright of others. In the event an artist member is found to be in breach of copyright law, the artist member is soley responsible for any financial or legal claims which may arise. The Adur Art Collective accepts no responsibily for any artist member, and shall not be liable for any artist member found to be in breach of copyright law.
Adur Art Collective reserves the right to review submitted listings and change details which do not comply with the Adur Art Collective style, or which are felt to be untrue or offensive. Listings which exceed the stated word count will be edited.
Composite images where a single image is made up of several smaller ones – will not be accepted.
It is agreed that images sent to Adur Art Collective and/or their PR campaign coordinator for any promotional purposes, can be used by the Adur Art Collective and their PR campaign coordinator for any relevant promotional purposes without payment to the artists or seeking their further approval. Adur Art Collective and/or their PR coordinator will supply all publications with artist image credits, but cannot be held responsible for any publication’s failure to credit images.
All Artist members must undertake to correct any errors on their artist listing and send via email all corrections by the date specified. Adur Art Collective cannot accept responsibility for any errors not clearly marked-up.
Adur Art Collective reserves the right to refund payment and withdraw any entry that does not, after due consultation and consideration, comply with our Terms and Conditions of membership registration. Artist listings displaying images or language considered to be homophobic, racist, sexist, ageist, abusive to people with learning or other disabilities or otherwise exploitative of others, will not be accepted and the right to register and membership with Adur Art Collective may be withdrawn.

The Adur Art Trail

All Adur Art Collective open house venues are required to agree to the Adur Art Collective Terms and Conditions when registering for the Adur Art Trail.

The Adur Art Trail artist open houses is open to

The Adur Art Trail open houses is open to all Adur Art Collective member artists living within the Adur district area, (Shoreham-by-Sea, Shoreham Beach, South Lancing, North Lancing, Coombes, Sompting, Southwick, Kingston-by-Sea and Fishersgate. Adur Art Collective member artists taking part in the Adur Art Trail are welcome to also display the work of guest artists from outside the area, subject to agreement from the Adur Art Collective committee. Guest artist can only take part in the Adur Art Trail for one year only, after which time they must apply to become members of the Adur Art Collective.

The Adur Art Trail Objectives

Adur Art Collective (ADURARTS) coordinate and promote art and artists taking part in the Adur Art Trail Artists Open Houses, this includes the annual Art trail in June.

The purpose of The Adur Art Collective Art Trail artists open houses is to promote practicing artists displaying/selling their own work. Commercial premises are welcome to take part in the Artists Open Houses, but the images and words used in Adur Art Trail listings must be relevant solely to the exhibition of artists’ work that they are hosting. Listings must not be used to promote a business or other unrelated business activities, but if a commercial premises would also like to promote their business they can, in addition, take out an advert in the Adur Art Trail brochure contact: info@adurartcollective.co.uk

Art Trail Dates

The Adur Art Trail artist open houses covers the first three full weekends of June only. While Adur Art Trail open house venues may list other opening dates as part of their brochure listing, including bank holidays, these dates do not generally constitute part of the official Adur Art Trail dates.

Adur Art Trail Areas

The June Adur Art Trail includes a number of geographic ‘trails’. These area trails are managed by elected Adur Art Collective committee Trail Coordinators. Dependant upon your open house location you will be assigned to a trail area if one exists in your area. Where no appropriate trail coordinator exists, houses will be listed in the Adur Art Trail brochure as independent venues.

Brochure and Listings

All artist open houses receive a listing in our Adur Art Trail brochure subject to meeting deadlines.
Adur Art Collective reserves the right to review submitted listings and change details which do not comply with the Adur Art Trail style, or which are felt to be untrue or offensive. Listings which exceed the stated word count will be edited.
Composite images where a single image is made up of several smaller ones – will not be accepted.
The design and lay-out of the Adur Art Trail brochure is dictated by necessities of space and other essential design considerations, meaning we are not able to accept requests from individual Open Houses concerning specific listing placements or trail order.
It is agreed that images uploaded as part of Adur Art Trail listings or sent to Adur Art Collective and/or their PR campaign coordinator for any promotional purposes, can be used by the Adur Art Collective and their PR campaign coordinator for any relevant promotional purposes without payment to the artists or seeking their further approval. Adur Art Collective and/or their PR coordinator will supply all publications with artist image credits, but cannot be held responsible for any publication’s failure to credit images.
All Artist Open Houses venues must undertake to correct any errors on their brochure listing and map proofs and send via email all corrections by the date specified. Adur Art Collective cannot accept responsibility for any errors not clearly marked-up and returned at proof stage.
Adur Art Collective reserves the right to refund payment and withdraw any entry that does not, after due consultation and consideration, comply with our Terms and Conditions of registration. Listings or venues displaying images or language considered to be homophobic, racist, sexist, ageist, abusive to people with learning or other disabilities or otherwise exploitative of others, will not be accepted and the right to register with Adur Art Collective may be withdrawn.
All artist members will provide information and images made and owned solely by them, anything they provide us, will not infringe copyright law, or the copyright of others. In the event an artist member is found to be in breach of copyright law, the artist member is soley responsible for any financial or legal claims which may arise. The Adur Art Collective accepts no responsibily for any artist member, and shall not be liable for any artist member found to be in breach of copyright law.

Art Trail Insurance

It is a condition of taking part in Adur Art Trail that all Open Houses must take out public liability insurance. We recommend AN AIR: www.a-n.co.uk/about/insurance. Adur Art Collective takes no responsibility for injury to members of the public when visiting Open Houses.

Art Trail Fees

All Adur Art Collective individual member artists requesting a place on the Adur Art Trail shall be subject to an art trail fee.
All Adur Art trail venue hosts shall be subject to an art trail fee.
Adur Art Trail venues with more than five Adur Art Collective members shall be subject to an art trail fee.
Invited guest artists shall be subject to an art trail fee.

Payment of Fees

Art Trail Refunds

Full refunds are available until the end of the Adur Art Trail registration period only. It is agreed that full refunds for listings withdrawn from the Adur Art Trail cannot be made once the brochure has reached proof stage. Partial refunds only will be offered, where possible, from proof stage and beyond, but cannot be guaranteed.

Pets

It is recommended that Adur Art Trail artist open houses with pets and with dogs make sure pets and particulary dogs are controlled or shut in a different area of the house during open ours, particularly pets or dogs that have a tendency to be child or visitor unfriendly.

Discussion and Feedback

In coordinating and promoting the Adur Arts Trail, the Adur Art Collective committee will regularly consult with and seek the views of participating member artists open houses, through discussion and email surveys, ensuring it is, and remains, responsive to members and venues needs. However, in coming to decisions regarding the type and extent of services provided, and the nature of the direction and future development of the Adur Art Trail, decisions reached by the Adur Art Committee team will be contingent on the needs and interests of the Adur Art Collective as a whole, rather than the interests of any particular individual or group.
The Adur Art Collective committee provide a forum for discussion of issues affecting the organization and promotion of the Adur Art Trail. Any member artist can request to join the committee. Committee members will be invited and informed of the meeting time and place well in advance.  The meeting agenda will be circulated to attendees before each meeting. Attendees may be invited to submit agenda items for discussion, although Adur Art Collective reserves the right to determine the overall content of the meeting agenda. All artist members are invited to the Adur Art Collective AGM.
Adur Art Collective will provide Adur Art Trail open houses with regular feedback and information regarding the provision of services, fees and other changes, including any decisions taken by the committee, via discussion group meetings, regular newsletters, reports and email communication.
All artist members will complete and return the Art trail evalution form or survey, at the end of the trail, these are usually requested by email.

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Section 1: Please Read our Terms of Service

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Section 9: Intellectual property rights

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Section 10: Licence to use website

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(a) you must not republish material from this website (including republication on another website), or reproduce or store material from this website in any public or private electronic retrieval system;

(b) you must not reproduce, duplicate, copy, sell, resell, visit, or otherwise exploit our website or material on our website for a commercial purpose, without our express written consent;

Section 11: Disclaimer of warrenties; Limitations of liability

Whilst we endeavour to ensure that the information on this website is correct, we do not guarantee, represent or warrant that your use of our Service will be uninterrupted, timely, secure or error-free.
We do not warrant that the results that may be obtained from the use of the Service will be accurate or reliable.
You agree that from time to time we may remove the Service for indefinite periods of time or cancel the Service at any time, without notice to you.
You expressly agree that your use of, or inability to use, the Service is at your sole risk. The Service and all products and Services delivered to you through the Service are (except as expressly stated by us) provided ‘as is’ and ‘as available’ for your use, without any representation, warranties or conditions of any kind, either express or implied, including all implied warranties or conditions of merchantability, merchantable quality, fitness for a particular purpose, durability, title, and non-infringement.
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Section 12: Indemnification

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Section 13: Severability

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Section 14: Termination

The obligations and liabilities of the parties incurred prior to the termination date shall survive the termination of this agreement for all purposes.
These Terms of Service are effective unless and until terminated by either you or us. You may terminate these Terms of Service at any time by notifying us that you no longer wish to use our Services, or when you cease using our site.
If in our sole judgment you fail, or we suspect that you have failed, to comply with any term or provision of these Terms of Service, we also may terminate this agreement at any time without notice and you will remain liable for all amounts due up to and including the date of termination; and/or accordingly may deny you access to our Services (or any part thereof).

Section 15: Entire agreement

The failure of us to exercise or enforce any right or provision of these Terms of service shall not constitute a waiver of such right or provision.

These Terms of service and any policies or operating rules posted by us on this site or in respect to the Service constitutes the entire agreement and understanding between you and us and governs your use of the Service, superseding any prior or contemporaneous agreements, communications and proposals, whether oral or written, between you and us (including, but not limited to, any prior versions of the Terms of service).

Any ambiguities in the interpretation of these Terms of service shall not be construed against the drafting party.

Section 16: Governing law

These Terms of service and any separate agreements whereby we provide you Services shall be governed by and construed in accordance with the laws of United Kingdom.

Section 17: Changes to terms and conditions

You can review the most current version of the Terms of Service at any time at this page. We reserve the right, at our sole discretion, to update, change or replace any part of these Terms of Service by posting updates and changes to our website. It is your responsibility to check our website periodically for changes. Your continued use of or access to our website or the Service following the posting of any changes to these Terms of Service constitutes acceptance of those changes.

Section 18: Contact information

Questions about the Terms of Service should be sent to us at info@adurartcollective.co.uk

Our contact information is posted below:

ADUR ART COLLECTIVE

info@adurartcollective.co.uk